Pros and Cons of Tax Services Software

Reporting through electronic tax services software has greatly simplified the life of accountants, saving them time and nerves. How many times have situations happened when, after standing in a queue for many hours and reaching the coveted window, it turned out that the flash drive (and even earlier – a floppy disk) could not be read, the print was not set, or the report was made on an old form?

Now there are always up-to-date forms at hand, there is no need to wait until the director finds time to sign the report, if there are errors, it is possible to immediately correct them, in case of unforeseen circumstances, documents can be sent at the last moment. We will understand all the pros and cons of the electronic reporting system.

Electronic reporting: right or duty?

For representatives of the largest business, there is no choice: to use electronic reporting or not. Organizations with more than 100 people must send reports to the tax office only via telecommunication channels. Companies with more than 50 employees submit e-payments to the Pension Fund and the Social Insurance Fund. But it is possible that already from September this year, this value will be reduced to 25 people. And the last category is taxpayers in the general taxation system. 

Benefits of submitting electronic reporting

First of all, it saves time. In addition to sending reports, you can make reconciliations on payments to the budget, send applications, receive letters from inspection bodies. During the transfer, it is impossible to make technical errors: the code is not indicated, the BCC is not indicated, there is no signature, and so on. The system automatically generates an error if there is no required information. And until it is eliminated, you will not be able to work with the form and send it to its destination.

Another important advantage is the always up-to-date database of forms and report forms. Since many accountants use special accounting software (for example, 1C, Kontur and others), all electronic reporting services have the ability to download files from these systems. Alternatively, the user can fill out the forms manually. Another small plus is the savings on paper. Reports can be stored electronically, or printed in a single copy.

Of the shortcomings, only two can be noted: spending on the purchase of an EDS and payment for the operator’s services, technical failures in the system. In the latter case, such problems can lead to unfulfilled reporting. Therefore, it is recommended not to leave the sending of the report on the last day. 

Sending electronic reports

In order to submit electronic reporting, the computer must be connected to the Internet. After the certification center is selected, the EDS key is received and the necessary software is installed, the user can start working in the system. Usually, before this, the staff of the centers conduct training and tell how to work with electronic reporting. The scheme of actions is as follows:

1. The report is generated in the accounting program;
2. The report in xml format is uploaded to a directory on the computer;
3. In the program for submitting electronic reporting, the path to the file with the report is indicated and then, depending on the system, it is checked and sent;
4. The reporting process takes place in four stages: receipt of a receipt that the report has been sent, then that it has been received by the inspection authority, then the user receives a receipt of acceptance and, at the final stage, a notification of the processing result;
5. If the report does not contain errors, a positive response comes in a notification from the inspection body, after which it is considered that the reporting has been submitted. If mistakes were made, the user receives a protocol with their list.