Being a property manager is a tough job. You always have a million things going at once, and keeping track of everything can quickly become overwhelming.
You have to keep track of meetings, handle your client relations, deal with tasks, keep track of deadlines, manage your team, and so on. The list can be made long.
Now, as a property manager or a field service provider, all of these things are natural parts of the job, and they are impossible to get away from. But the good news is that just with everything, the job of a property manager or a field service provider can be streamlined. A lot.
With the help of the right tools, you can remove stress, streamline all each and every single part of your job, and become more productive and feel less stressed.
Now, let’s break down the jobs of a property manager and a field contractor and the areas which you can streamline. Best of all? Many of these principles are things that can be applied to business, and essentially any business space in order to become more successful, productive, and to feel more fulfilled. Not just as a property manager.
Areas which can be streamlined as a property manager
Task management
This is the area that lays the foundation when it comes to becoming more productive.
In order to become more productive, you need to get an overview of everything that needs to get done. Getting an overview of what needs to be done is crucial for planning the work that is ahead of you and for doing it in the best possible way.
By working with task management, you’ll also get a better idea of when things are due, so you can focus fully and completely on the most urgent things.
Lastly, when you know the tasks and have a clear schedule with everything in front of you, it will be easier for you to delegate tasks to your team. This brings us to the next point.
Task outsourcing
As an entrepreneur and a property manager, working alone is something that essentially gets impossible in the long-term. In order to succeed, it is crucial that you acknowledge that you simply cannot know everything and that you cannot know everything, and maybe most importantly, that there are people out there who can do things better than you.
To some, this may come as a surprise, but as a property manager or field service provider, it’s essential that you get this humility early on, because trying to juggle everything at once will only make you burnt out, stressed, miss deadlines, and lose track of your schedule and planning.
As a result, it is not only important that you acknowledge that you need to take help from other people, but you also want to have a way in which you can manage your team and delegate task between your partners in an effortless way. When you have a clear structure of the task that needs to be done, you can delegate the tasks and hold everyone accountable for each and every task.
As such, you’ll also be able to track performance and task statuses.
Trying to micro-manage a large team is a time-consuming and virtually impossible task, so don’t neglect this step, because quite quickly, you’ll save the time that it takes to set up.
Real-time tracking
Real-time tracking is a big challenge for property managers and field service providers, and unfortunately, something that far too many neglects and ignore. The first step to becoming more productive and getting a better overview of what needs to be done, but the second, and perhaps most important step is tracking how much time you’re actually spending on each and every area.
How many hours do you spend handling emails, receipts, and paperwork?
These are questions that far too few have answers to, but at the same time, getting answers to them may reveal surprising facts. By getting answers to these questions, you may be mind-blown by the answers. It may come as a complete surprise that you perhaps spend an enormous amount of time reading your mail, or doing other tasks. Maybe far more time that you intend. And by simply identifying the areas in which you can improve, you’ll be able to streamline your work, use your time better, and use your time more efficiently.
Client management
As with all businesses, your clients are your most valuable assets. Whether you’re working b2b or b2c. As a result, theoretically, this is the place where you should spend a lot of your time, to make sure that your clients are satisfied, happy, updated with the latest information, and so that you continue to strengthen and improve your client relationship.
This can be done through client management. Your goal as a field service provider or property manager is to create a channel through which your clients can instantly get in touch with you and to report issues which need solving.
It’s easy to forget your clients when you’re head down in a task, but never forget that it is because of your clients that your business and job exists. Therefore, you (probably) need to spend more time cultivating better relationships with the people who matter most to your business. But this is often easier said than done, and in order to do this properly, you ideally want a tool which can help you do this. And the good news is that there is, and this brings me to my next point.
Solutions for becoming more productive and improving your results
With all of the things mentioned, it can certainly feel overwhelming. There are so many different areas that are extremely important in their own way, but all of them play an important role in your tasks as a property manager.
Now, circling back to what we talked about earlier, why do something without any tools. But at the same time, it’s not just about using the first tool that you come across. Of course, a saw is extremely helpful when you’re going to saw a plank, but on the flip side, a saw won’t help you very much if you’re using it as a hammer, right?
Therefore, the first step is about acknowledging the need of tools which can streamline your job, but at the same time, it’s equally as important to choose the right tools to have in your toolbox, so you don’t have to juggle between numerous different tools.
With that said, what if there is a tool which can help you do all of the things that we’ve spoken about in this article?
The good news is that there is. With the help of Serfy, which is a field management software, you’ll be able to do all of the things mentioned, and dramatically streamline your job, save time, and generate better results.
Explore Serfy field management software today!
