Procure to pay [‘P2P’] is a process in which e-commerce is received, requisitioned, purchased, paid for, and accounted for. Procure to pay gets its name from the procurement of financial processes, which begins with procuring a product, all the way to the final step in which one pays for it.
It is a vital part of e-commerce, and one many retailers could not live without. The process is fundamental in the 21st-century, and if you are an e-commerce business, it is very likely that you know all about it. Procure to pay software automates ordinarily difficult and time-consuming tasks, meaning e-commerce can ruin much more smoothly.
In this article, we are going to tell you what you need to know about procure to pay, and how it can help your business. We hope that you will find this article informative and educational and we hope that you will join us again.
Here is what you need to know about procure to pay and how it can help your business.
Procure To Pay
The first thing that you should know about procure to pay is that it is a process, as opposed to technology. While applications dedicated to procuring to pay do exist, of course, and they can be very useful, it is important to know that procure to pay is a system as opposed to anything else.
Businesses throughout the world are adopting the use of e – procurement system software more and more with each day that passes. The software that is designed to be used with the procure to pay system is very beneficial and can be useful to companies and businesses. Now, with that out of the way…
Peer-to-Peer
It is important to mention that, while abbreviated as P2P, that this is not the same as peer-to-peer, which is also called P2P. Many confuse the two and because of that skew the meaning of both, potentially jeopardizing their understanding of the software. Procure is also known as purchase to pay, which helps to differentiate it from peer-to-peer software. It is important to research peer-to-peer thoroughly so that you do not wind up mistaking them.
The Process
When you are using procure to pay, the first step is procurement, which will begin with a requisition order, which is a request to purchase something internally, and this begins the ordering process, which results in a purchase order being created. After this, you will receive the advanced shipping notice and order confirmation.
Next, you will have to pay, which will lead to the creation of the invoice. Once the invoice has been created, pay suppliers will record the transaction in their accounting system.
When put into practice, most businesses and organizations have many other steps before, in-between, after, and in addition to each procurement to pay stage. Procurement can be done with the use of an approved product catalog, but it can also be done through the issuance of an RFQ [request for quotation]. With every single stage in the process, senior approval is often required. There are additional stages that may require approval from management, too. There will also be additional processes involved in the receipt and inspection of goods.
Platforms
Procure to pay is a very complex procedure and can be very complicated. Because of this, many companies now use procure to pay software to alleviate the stress and burden that P2P can create. Procure to pay originally began, of course, as a manual process, which would be conducted on paper, and later on computers. Over the last few years, manual computer use has given way to the use of software dedicated to procuring to pay.
It is definitely of great benefit and is being adopted and used by many companies throughout the world, from all sectors. It is also of great benefit to e-commerce businesses.
Benefits
There are many benefits of using procure to pay systems. The first benefit, and perhaps the best, is that these systems can save businesses a lot of time. If it were not for P2P software, then businesses would have to spend a fortune paying staff to manually handle all of the individual processes involved in P2P.
Now, however, it can all be handled digitally and remotely with very little human intervention. It can, also, save businesses and employees a lot of time, which is, without a doubt, great. Anything that can be automated to save time and money is to be supported.
In this article, we hope to have explained to you why P2P is so beneficial, as well as some information about it, and what you should know. We hope that you have enjoyed this article and that you will come back and visit us again soon. Thank you for reading folks.
